1. Purpose

This policy establishes the rules, responsibilities, and acceptable use of the Operation Tracker Application for management users. The objective is to ensure accurate tracking, accountability, data integrity, and secure use of the system in support of operational oversight and decision-making.

2. Scope

This policy applies to all management-level users, including but not limited to:

• Department Heads
• Managers and Supervisors
• Authorized Administrators
• Executive Management

3. User Roles and Access

3.1 Authorized Access

• Access is granted based on role-based permissions (RBAC).
• Users may only access features and data relevant to their assigned role and department.
• Sharing of user accounts is strictly prohibited.

3.2 Account Responsibility

• Users are responsible for all activities performed under their account.
• Passwords and credentials must be kept confidential at all times.

4. Acceptable Use Policy

Management users shall:

• Use the application strictly for official operational and management purposes.
• Ensure all entries, approvals, and updates are accurate, complete, and timely.
• Follow established workflows for inspections, actions, approvals, and closures.

Management users shall NOT:

• Alter, delete, or manipulate records to misrepresent operational status.
• Bypass approval processes or system controls.
• Access or attempt to access data outside their authorized scope.

5. Data Entry and Record Management

5.1 Accuracy and Integrity

• All records must reflect actual conditions and outcomes.
• Backdated or future-dated entries require proper justification.

5.2 Status Management

• Status updates must align with actual progress.
• Completed actions must include supporting remarks or attachments when required.

6. Approval and Oversight Responsibilities

• Managers are responsible for reviewing and approving departmental submissions.
• Delays or non-compliance must be escalated according to protocols.
• Regular monitoring of dashboards and reports is required.

7. Confidentiality and Data Protection

• All system data is confidential.
• No external sharing of screenshots, exports, or reports without authorization.
• Compliance with company data protection and privacy policies is mandatory.

8. System Security

• Users must log out after each session, especially on shared devices.
• Security incidents must be reported immediately to IT or System Administration.

9. Audit and Logging

All user activities are logged and subject to audit. Management acknowledges that logs may be reviewed for compliance, investigation, and performance monitoring.

10. Violations and Disciplinary Action

• Temporary or permanent revocation of system access
• Disciplinary action in accordance with company policies
• Legal or administrative consequences, where applicable

11. Policy Review and Amendments

This policy shall be reviewed periodically and updated as necessary. Management will be notified of any revisions.

12. Acknowledgement

By using the Operation Tracker Application, management users acknowledge that they have read, understood, and agree to comply with this policy.